Attorney Help

ATTORNEY INFORMATION re the new PA DOC Legal Mail protocols

PA DOC LEGAL MAIL: ATTORNEY INFO

Beginning April 6, 2019, the DOC will not copy legal mail.

Attorneys should send all legal correspondence to the prison, NOT Smart Communications. That mail will be opened in their presence and they will be given the original.

If your client received legal mail while the DOC was copying and confiscating legal mail, the DOC will be contacting them to decide whether to immediately destroy or return that mail.

Visit the DOC’s website (www.cor.pa.gov) and sign up for a new attorney control number. Include a valid email address as the DOC will be emailing you a WEEKLY code in addition to your control number.

When sending mail:
1. Place the attorney control number on a removable sticker on the outside of the envelope.
2. Place a second removable sticker on the outside of the envelope with the current weekly code.

ALL LEGAL MAIL WITHOUT A VALID ATTORNEY CONTROL NUMBER WILL BE RETURNED TO SENDER. If the mail has a valid control number, but not a valid weekly code, the DOC will contact you via phone and/or email to verify that you sent the mail before delivering.

Under the new policy, attorneys can no longer send any documents that were not printed/copied in their offices. This means attorneys cannot return original documents (grievances, etc) to people in DOC custody. Attorneys have until July 7, 2019, to return any originals currently in their possession. After that, if there are extenuating circumstances, attorneys can contact the business office of the prison, or the Office of Chief Counsel to make arrangements.

If you experience any issues or have any concerns with your legal mail under this new policy, please contact Alexandra Morgan-Kurtz, staff attorney in the Pittsburgh office of PILP via email (amorgan-kurtz@pailp.org).

Please click HERE for a printable version of this document.